With so many events on in the coming months, we thought it would be useful to create a checklist of the areas you need to consider and potentially manage for any event big or small.
Site requirements
Have you done a site inspection to ensure that your venue or intended site:
- can hold the intended number of people for your event
- has appropriate exits, toilet facilities, emergency service access
- does not have noise or access restrictions which may affect setting up or running your event.
Take a look at the Pre-event Site and Venue Assessment article for more details on these issues.
Rules, rules, rules
Have you organised any necessary permits required for your event: liquor licensing, POPE permit? Are any of your marquees over 100m2 and therefore require siting permits from your local council?
Are you complying with all regulations for food safety, fire safety, first aid and emergency procedures.
Who else do I need?
Will you need other services or contractors:
- security for equipment outside event hours
- security during the event
- food & drink vendors
- first aid officers
- entertainers
- audio/visual services
- volunteers/staff.
And if something goes wrong…
Have you organised insurance for your event?
Does your venue have public liability insurance or do you need to organise that for your event? Do you need personal injury insurance for volunteers or workcover for staff employed for the event? Do your contracted security services hold their own public liability insurance? Should you consider other types of insurance relating to fund-raising events/entertainment.
And finally…
Not all of the above may apply to your event but some of these things will need to be managed to ensure that your event is as successful, trouble-free and enjoyable as possible.
Filed under: Alcohol, All Articles, emergency, Event planning, fire safety, First aid, Food, permits, Planning, security, Venues | Tagged: Alcohol, emergency, event hire, events, fire safety, Food safety, insurance, Liquor Licences, marquee hire, marquees, permits, Planning, public health, Regulations, safety, Security | Leave a comment »